Updating your Information in the ACC Phone Directory and Online Course Schedule

The following will provide you with instructions on updating your information in the ACC Phone Directory which in turn updates the Online Course Schedule

Note* : Please allow for at least 1 day from the time the ACC Phone Direcotry is updated to the time the Online Course Schedule is updated.

ACC Online Phone Directory	ACC Online Course Schedule

 

1. Open a wIntegrate session and logon using your userid and password. Get to the HR main menu and enter
   XOFF.
   
   
   
   
2. At the HR Person Lookup prompt enter either lastname,firstname, Employee ID Number or SSN of the person whose record you are correcting.
   
   
   
   
3. The cursor will return in the Field #1 position. This field is the Employees Position Information and is for Human Resources use only. Press Enter to skip to Field #2.
   
   
   
   If the person is in the system, but has never had information entered on the XOFF screen before, the message “Record not found -- Enter (A)dd or RETURN to Reenter:” will be returned to the screen. Type A at the prompt and press Enter. This will bring the cursor to the Field #1 position. Press Enter to bring the cursor to Field #2.
   
   
   
   
   
4. Field #2 is the Primary Campus Location. The assigned Administrative Assistant is responsible for maintaining this field. If adding information for the first time, just enter the correct information. To make a change to the Campus, Building, Room, and Fax, press Shift + F4 to delete the current information; then press F3 + 2 (field jump) to return the cursor to Field #2 where you may then enter the updated information. When all the fields are correct, press Enter to go to Field #3.
   
   
   
   
5. Field #3 is the Other Campus Office Location(s). This will be used to enter the campus on which the employee’s other office is located. The assigned Administrative Assistant will be responsible for updating this field. 6.
   
   
   
   
6. Field #4 is the Network and email address. The first line should always be the ACC address, which will always be ACCNET for the network. The email is usually the first letter of the person’s first name plus their last name. This is assigned by ACCNET personnel and may differ if the person has a long last name or if someone already has this as an address. The second and subsequent line(s) would be any other email addresses the person might have.
   
   
   
   
7. Field #5 is for employees who wish to add their web page address. The assigned Administrative Assistant will have access to the field.
   
   
   

Adding a New Employee to the ACC Directory

1. Staffing Table employees will complete a New Employee Locator Information sheet in orientation and should turn it in to their department to be input into the XOFF screen. The Administrative Assistants will also be responsible for adding hourly employees and Adjunct faculty. See Step 3 above for adding information to the XOFF screen.