Innovation Grant Budget Guidelines
ACC's Innovation Grant awards offer
financial support for the development of projects that improve courses
or programs and enhance the learning environment. Innovation Grants
are not appropriate for items which fall
under the regular expectations of instructors for modifying their own
course or materials, hiring additional staff, or to fund instructional
travel for items which fall under the regular expectations of departments,
such as new course development. Funding will be directly related to
development and cannot include any implementation components.
Funds are not transferred to departmental
budgets but dispersed through the Instructional Development Servcies
(IDS) as materials are ordered and work is completed. All Funding Requests
must be submitted by July 31 at the end of the academic year.
PERSONNEL
Personnel funds cover stipend and hourly rate payment
for anyone who is currently working at ACC and is providing work for
activities that fall outside of their normal work duties as defined by job descriptions and the college's administrative rules and and
is providing services to the grant outside of their regular work hours. Work to be performed during a normal workday will not be compensated. Release
time or reduced workloads cannot be funded.
Faculty members and Professional-Technical employees that currently work for ACC will be paid through a stipend process. This requires that you complete and submit an online Innovation
Grant Funding Request. Once the information is received by our grant budget coordinator a Personnel Authorization (PA) is generated for payment.
These forms should be submitted as the work is completed on a monthly or semesterly basis. Note that forms must be received by certain dates for payment to be processed in a timely manner. You can view the payroll due dates on the attached “Timeline” to determine when payments will be made.
All Classified and Hourly employees must be paid through the ACC eTime system. The grant recipient will need to contact the grant budget coordinator for further details.
All requests for payment will be made using our online Innovation
Grant Funding Request form. This form should be submitted
as the work is completed on a monthly or semesterly basis. Note that
forms must be received by the college's designated payroll dates for
payment to be processed in a timely manner.
CONTRACTUAL
If a team member is not employed with ACC (vendor, contractor, talent, etc), the individual or company will
need to submit an invoice for services to our grant budget coordinator
when services are performed and no later than July 31, 2008. Once
the online Innovation
Grant Funding Request form and corresponding invoice are
received, a “Request for Services Agreement” and a Purchase
Order (PO) is generated for payment.
Consult the IDS
staff member to discuss needs and cost information for services
provided by non-ACC employees and contractors. Please see Administrative
Rule for Contractors:
Consultant Services, Professional Services & Honoraria
EQUIPMENT, SOFTWARE, AND
SUPPLIES
Equipment and software specifications should be considered
during your planning phase. This will make it easier for you to complete
the specifications in your grant application and to process the orders
if your grant is approved. Your IDS contact will help you gather the
appropriate information, pricing, and quotes for these items.
You may request the approved grant
budget items that fall into the supply and equipment categories as
soon as your grant is awarded but no later than one month before the
end of the fiscal year on July 31. The sooner you submit these requests
the easier it will be to process and get your materials. Please note that
all materials will be ordered by IDS and shipped to our main office at HBC for
processing before they are sent to grant recipients unless other arrangements
have previously been made for delivery.
TRAVEL FUNDS
Grants requesting travel funds must
include a completed ACC Travel Requisition form with employee and
supervisor signatures. Once the grant is awarded, IDS will secure
any additional signatures necessary for approval including approvals
for international travel which must be signed by the college president.
To process travel funds, recipients
must also submit an Innovation
Grant Funding Request form that includes all transportation details, hotel names and locations,
conference registration details, etc. The grant budget coordinator
will handle travel details for grant recipients through the approved
ACC travel agent.
After travel has been completed, grant recipients
must complete an ACC Travel Reimbursement form to receive final grant
compensation for travel.
MATCHING FUNDS
Applications should list any additional
funds that will not be provided by the grant but are required to carry
out the project.
