Procedures

Replacement for faculty and staff computers

• Teaching faculty will receive laptops by default as replacement for their desktops.
• Non-teaching faculty and staff will receive a replacement similar to their computer's original configuration.
• Computers are no longer automatically replaced. You must submit a request!
• Staff and faculty computers are eligible to be replaced after 4 years. Lab computers are eligible to be replaced after 3 years.
• Each computer may be replaced only once through this process.
• Computer replacement is funded through a centralized budget for faculty and staff.
• Upgrades beyond the original configuration must be justified and are not automatically approved.

If you are a faculty or staff member, choose the appropriate procedure to request the replacement of an existing computer.

Replacement for computers in labs and public areas

If you have 5 or more computers you must send a request for multiple computer replacement.

• Labs and public use areas computers replacement process

Acquisition of furniture and equipment for new faculty and staff position

Please request a computer or phone by completing the Equipment Request for New Faculty/Staff Position form. Please request furniture by completing the Furniture Request for New Faculty/Staff Position form.

Request funds for repair and replacement of capital equipment

Submit your request by completing a Replacement of Technology and Capital Equipment form. The capital equipment replacement forms are due no later than the Friday prior to the CWTCOC meetings. Please review the meetings schedule before submitting the form.

Process for CWTCOC annual budget initiatives

This procedure pertains only to the initiatives that fall under the New Initiatives category and occurs after the CWTCOC committee has met to discuss and categorize each initiative.

• Each voting member is allotted a number of votes equal to one more than half the total number of initiatives eligible for funding.
• A spreadsheet identifying the initiatives is emailed to each voting member.
• Voting members select the number of initiatives allowed in Step 1. Ranking the initiatives is not necessary.
• Votes are returned for tabulation. Initiatives are prioritized based upon the total number of votes each initiative receives.
• The final prioritized list is presented to the CWTCOC for review and final approval.