College Wide Technology & Capital Outlay Committee
Procedures

Replacement of faculty and staff computers

  • Teaching faculty will choose either a laptop or desktop on the replacement form.
  • Non-teaching faculty and staff will receive a replacement similar to their computer's original configuration.
  • Adjunct faculty and hourly employees will not be assigned a computer from Tech Plan.
  • Computers are no longer automatically replaced. You must submit a request!
  • All college computers are eligible to be replaced after 4 years. This includes Faculty, Staff and Lab computers.
  • Each computer may be replaced only once through this process.
  • Computer replacement is funded through a centralized budget for faculty and staff.
  • Upgrades beyond the original configuration must be justified and are not automatically approved.
  • Tablets are not a replacement option.

If you are a faculty or staff member, choose the appropriate procedure to request the replacement of an existing computer.

Replacement of computers in labs and public areas

If you have 5 or more computers you must send a request for multiple computer replacement.

Acquisition of equipment for new faculty and staff position

Please request a computer and desk phone by completing the Equipment Request for New Faculty/Staff Position form. Each faculty and staff position is assigned one computer. If a desktop computer is assigned, one monitor is provided. Desktops computers are fixed assets and should not be removed from campus.

Request funds for emergency repair and replacement of capital equipment

Submit your request by completing a Replacement of Technology and Capital Equipment Replacement of Technology and Capital Equipment form. The capital equipment replacement forms are due no later than the Friday prior to the CWTCOC meetings. Please review the meetings schedule before submitting the form.

Process for CWTCOC annual budget initiatives

This procedure pertains only to the initiatives that fall under the Replacement category.

  • Each voting member is allotted a number of votes equal to one more than half the total number of initiatives eligible for funding.
  • A spreadsheet identifying the initiatives is emailed to each voting member.
  • Voting members select the number of initiatives allowed in Step 1. Ranking the initiatives is not necessary.
  • Votes are returned for tabulation. Initiatives are prioritized based upon the total number of votes each initiative receives.